Plan Your Own Event

Facility Bookings for Student Events & Meetings

A variety of small and large rooms are available for meetings and events. For recognized student groups, these rooms are available free of charge.

To book a room:

• Just contact the Events and Catering office in person, by phone or by e-mail with a few dates and a description of your space requirements. Once you`ve filled in a requisition, you’ll have a response within 2 business days. 
• [e] events.harthouse@utoronto.ca
• [t] 416.978.2449

Get information on:

• Room Booking and Food & Beverage Policies and Guidelines
• Making Room Requests
• Services Available
• Food and Beverages
• Hart House Catering
  • Sammy's Student Exchange
  • Restaurant Delivery
  • Bring Your Own
  • Special
  • Alcohol

Room Booking and Food & Beverage Policies and Guidlines

Hart House offers a wide selection of rooms, services, equipment and furnishings to student groups, staff and external clients for meetings, special events and programmes.

Student groups may make room reservation requests by: 

• [e] events.harthouse@utoronto.ca
• [t] 416.978.2449
• In person at 7 Hart House Circle, 1st floor, west side of the building

Making Room Requests:

To request meeting rooms (e.g., for executive or club meetings) for up to twenty (20) guests, student groups may make serial requests for a single semester (Sept. - Dec., or Jan. - Apr.).

• Maximum of two hours per meeting
• Scheduled between 8:00am to 5:00pm or 6:00pm to 11:00pm
• Maximum of four meetings per semester (but no more than one per week)

To request Rehearsal Space (e.g., dance, theatre) groups may make up to two requests per month.

• All rehearsals are conducted in the East Common Room
• Bookings may be made no more than one month in advance (i.e., requests for October may be made in September)
  • Maximum of two hours per rehearsal
  • Scheduled between 7:00am to 9:00am and 6:00pm and 11:00pm

Special Events may be requested (in advance) for any date in the academic year.

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Services Available:

• Room Set-up (Furnishings)
• A/V and IT
• Catering

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Food and Beverages:

Student groups have several catering options to choose from. Our staff can help determine the best menu according to the nature of your meeting or event and your budget.

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Hart House Catering

The Hart House Events and Catering Office provides a complete event management service, including menu options and assistance with selection and budgeting.  To learn more please phone 416.978.2449 or email events.harthouse@utoronto.ca , to speak with one or our event coordinators.

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Sammy’s Student Exchange (Pick-Up or Drop-Off)

Student groups may arrange for food service from Sammy’s Student Exchange for meetings only. 

• This service is only available for groups with less than 25 guests.
• Catering service must also be less than $300.00.
• Catering may only be picked-up from Sammy’s or dropped-off by Sammy’s (to your meeting room, with no food service staff provided).
• Sammy’s may provide a discount on selected menu items for small events in Hart House.

To learn more. please call 416.978.3325, or email catering@sammysstudentexchange.com.

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Restaurant Delivery (from fast food restaurants only)

Small group meetings may order food from some restaurants (e.g., pizza parlours, Swiss Chalet) for delivery to the meeting room.  A representative from the student group must make the order from the courtesy phone at the HUB, and leave a piece of valid identification (Student Card) with the HUB for the duration of the meeting. Upon arrival, the delivery person will be directed to the meeting room for payment. The student group must ensure that all food and beverage containers are properly disposed of at the end of their meeting. (Failure to properly dispose of waste and recyclables may result in future refusals by Hart House, to accept booking requests.)

• This option is available for meetings of up to 50 guests
• Delivery is limited to local restaurants (specialty catering companies are not permitted)

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Bring Your Own

Individuals may bring their own snacks and refreshments to meetings. Individuals are not permitted to bring food or beverages for distribution to other guests in the meeting. Please ensure all waste and recyclables are disposed of properly at the end of the meeting. (Failure to properly dispose of waste and recyclables may result in future refusals by Hart House, to accept booking requests.)

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Special (**)

In extraordinary circumstances, the Hart House Events and Catering office may make arrangements to provide a qualified staff person to monitor food handling, food service equipment and utensils.

• Service charges start at $100.00

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Alcohol

Hart House is able to provide bar service in all rooms. Check with the Events and Catering staff for details.

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